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How To Successfully Organize A Catering Event

Arranging a successful catering event is not the easiest task out there – anyone who’s done it in the past will tell you this. There are just so many things that can go wrong (and fast) that people are often times very reluctant to even accept the task, or they’re just too stressed out when they finally say yes.

Although it can be a rather overwhelming experience, organizing a successful catering event doesn’t have to be all that troublesome. We’ll give you some advice on how to turn things around and make a pleasurable and gratifying experience out of it.

Plan Everything Ahead

One of the most important things to do when you’re making arrangments for a catering event is to know exactly how everything’s going to play out. We know that this sounds like a lot of stress, but it’s actually so much easier to get the job done the right way if you have a thorough plan that you’re going to stick to for the entire time.

In case you don’t make such a plan, rest assured that the people will notice it. One thing that separates a good, memorable event from a bad one is your level of commitment to the plan that you’ve previously made.

Take Care Of the Food the Right Way

No catering event can go without food. If you want to have an enjoyable and memorable event, it’s paramount that you take care of the food properly. We don’t have to tell you that the foodstuffs need to be fresh and delicious. That’s why you need to make sure that the meals are properly stored throughout the entire time.

For instance, we’d recommend you to use food transportation trays, like the ones  Westberg Sheetmetal manufacture, so the food can arrive safely from the restaurant to the catering event. After you’ve done this, you should store the food in a cool and dry place, until the guests arrive. You also don’t want to bring everything out at once because that way the food won’t stay fresh for a long time (not to mention that it can go bad).

Use the Space Wisely

After you’ve made sure that the food is served fresh, you need to know how to use the space where the majority of people will be located. You should have a clear idea of where everyone’s going to sit if it’s that type of gathering.

You also need to know where to put the flowers, helping hands, drinks, foods, decorations, and things like that. Good advice would be to draw everything up in advance if you don’t have too much time to experiment while you’re there. Get a plan of the space beforehand and actually draw these things.

Know How Many People You’re Expecting

Other than this, you want to avoid overcrowding the space – that’s why you need to know exactly how many people are you expecting at the event.

Make sure that there are enough chairs and tables for everyone. Food and drinks also can’t be scarce – having insufficient space or food is a sure recipe for a disastrous event. This is the main reason why you need to know how many people will come. If you order too much food, it’s going to waste; and if you order too little, everyone will end up going home hungry. We don’t need to tell you that this is not the way to spell ’a successful catering event’.

Know Their Eating and Drinking Preferences

Once you have an approximate number of people who are going to attend, you should ask around about their eating and drinking preferences.

Not all people eat and drink everything, so you need to pay attention to this as well. Different types of drinks and food will definitely earn you some extra ’organizational skills’ points.


Arranging a distinguished catering event can be a rather difficult and ungrateful task. That’s why you need to make sure that everything goes in perfect order. We know this isn’t easy by all means, but if you follow our tips and advice, you’re most certainly bound for success.

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