Arranging an event can be quite taxing and difficult, especially if you don’t take action properly. If you have difficulty in arranging an event, you might want to consider hiring a professional marketing and event management company such as Urban Fetes. Founded in 2011 by Shannon Waldron, the company has established itself as one of the leading marketing companies that specialize in event management. Managing the staff at an event is the most important if you want your event to go smoothly. Here are a few tips to help you manage your staff at an event.
Be proactive. “It is frequent that the subject of the personnel is left for the end, in such a way, that when they make a request, you often have no answer. Asking the staff more in advance gives us the possibility of forming good teams and ensuring the availability of the most suitable profiles for the client’s needs, “says Franco.
Make a detailed brief about the functions, schedules, services, attitude and image you are looking for, as well as about the characteristics of the event, the deadlines and the objectives to be followed. This will allow you to organize the most qualified personnel for each function, and be careful, avoid actions that may be outside the law. For example, if a client asks you for four assemblers but without detailing what kind of work they are going to do, and then they ask one of them to work at a height, without having the required courses, you have to reject it right away.
The good supervision of the teams is key to be informed in real time of unforeseen events and to be able to react as soon as possible in the case of having to take some action. There should always be a person responsible in each event that controls punctuality in arrivals and departures and the correct development of the service. In this sense, it’s also recommended that you include a staff coordinator in large events, which will allow you to concentrate on other things and optimize the capabilities of each worker.
Take advice from others. There are aspects such as schedules, transportation, shifts, etc. You can ask other professionals for advice in order to find out how you can optimize these areas of the event.
Keep in mind that the staff for the event will be the image of the company or the brand, so look for companies that guarantee a variety of professional profiles, not just anyone.
Check the qualification of the workers: licenses, driver’s license or machine handling, for example, food handling, etc.
In large events, where you will have to establish a hierarchy, make sure you will work together with very experienced staff who have management experience.
The safety of the attendees, but also of the workers is a priority, so you should foresee the possible contingencies and establish a protocol to minimize the impact with your company of human resources, in addition to making safety plans, requesting licenses, performing and overseeing technical projects, and develop environmental impact studies, among others. It is necessary to provide the personnel with the necessary means for their work and to comply with the regulations on the prevention of occupational risks.